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  PATS (Paperless Application Tracking System)

Custom Project Name

PATS (Paperless Application Tracking System)

Customer (country)

FKS International, Inc. (USA).

Business Case

FKS International experts conducted some research of hiring workflow in HR departments of governmental organizations, especially in public schools administrations. All application and hiring process was organized through paper workflow, which made the process of considering applicants dramatically slow and inefficient. There was so much paperwork in those departments, that some applicants were not even considered for appropriate positions, just because it is physically impossible to browse and search through tons of paper.Heads of those organizations acknowledged that they are highly interested in automation of hiring processes, and they are ready to go ahead and work with FKS International on development, testing and deployment of such automation system.FKS International has developed first releases of PATS, and they contacted Novosoft for enhancement of one of the system modules. Amazed by the efficiency and quality of Novosoft work, they ordered Novosoft to thorough redesign and functionally improve the whole system.

Solution

Novosoft has worked with FKS International starting from gathering requirements for the new version of PATS, throughout the development process, until the final release. That includes deployment for new customers and continuing support. Solution, developed by Novosoft is full-scale hiring system based on Lotus Notes Domino R5, which includes the following modules:

Web-interface for new user registration for available positions within organization, as well as browsing and applying for vacancies;
Web-interface for hiring managers: allows creation, modification and publishing of vacancies, and automates applicants' interviewing process;
HR supervisor interface for Lotus Notes: allows various manipulations for monitoring and processing applicants and vacancies;
Lotus Notes interface for HR department specialists, used for verification and approval of workflow requests during applicants qualification process;
Lotus Notes interface for hiring supervisors: used for browsing, searching and approval of vacancies before they are published on the Web;
PATS Exporter tool, which allows exporting data from PATS database to any ODBC compliant data storage, for example MS SQL Server, MS Access, DB2, or Oracle. Exported data may be used for third-party reporting tools, like Crystal Reports.
Tools and Technologies

Lotus Notes and Domino R5, Team Studio, Notes C API, MS VC 6.0, ODBC, OS/2, Solaris

Benefits

PATS is becoming one of the most popular hiring solutions for public schools districts and governmental administrations. Here are the benefits which are attracting more and more customers to use PATS in their HR departments hiring workflow:

PATS shortens recruitment cycle time by 60%;
PATS solution utilizes unique PATS applicant workflow-based human resource management tools. It is the most efficient way for HR professionals and hiring managers to collaborate and communicate;
PATS enables HR to reduce time spent communicating with hiring managers and increase time spent on strategies to attract, retain and motivate talented people;
PATS product gives hiring managers instant access to applicants and hiring workflow information, eliminating the need for HR to act reactively. Instead, HR is able to act proactively by anticipating needs, interviewing candidates for future openings, maintaining correspondence with top applicants, recruit the hard-to-fill positions and keep pace with the market;
Users can immediately access the most up-to-date information using a standard Web browser, wherever they are.
Reference

FKS International, Inc. http://www.gofks.com/

Patrick A. Shea
Executive Vice President
Email:fksshea@home.com
Aaron Henderson
Vice President
Email:aaron@anitajob.com


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